The prompt script is essentially a stage manager’s bible for any given show. Generally a prompt script is composed not only of the script of the show, but any other information that the stage manager needs to have readily available at all times. This could include a production calendar, cast list, contact sheet, rehearsal/performance reports, notes, the script (of course!), and many other items. The prompt script is a tool that allows the stage manager to effectively run rehearsals and performances, and, in the worst case scenario, provides someone else all of the relevant information for running rehearsals or performances.
Rehearsal
The prompt script is used by the stage manager to keep all production information organized and on hand. During rehearsal, the prompt script is used for a variety of purposes. First and foremost, it is a script, thus allowing the stage manager to follow along as the actors rehearse and provide line prompts if the actors need them. The second major job of the prompt script during rehearsal is for the stage manager to record (and update) blocking information for each actor so that if there is ever a question about blocking or if there are put-ins or understudies going on the stage manager can give the correct blocking. The prompt script is also used to record any cue information for all aspects of the production, lights, scenery, sound, acting, etc.
Performance
During the performance period of a show, the prompt script is used by the stage manager to call the show. By the time the performance period starts, the stage manager should have all necessary information recorded in the prompt script to be able to effectively run the performance and call any and all cues that need to be called. The prompt script should also contain all run lists and crew assignments so that the stage manager knows who is where and doing what at any given time during a performance.
Source: http://www.controlbooth.com/wiki/Prompt+Script
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